How to Plan for a Big Party

Any event has to be planned for if it is going to be a success. This takes time, but it is well worth the effort. A big party has many components to it.

Date and Preparedness

Obviously, your first consideration has to be to pick a date, which is “set in stone.” That said, you should be prepared for extenuating circumstances such as:

  • Bad weather
  • Delays with delivery (if applicable)
  • Technical difficulties
  • Miscommunications


You will a very convenient location centralised for everyone to attend. Arranging with a local hotel would be beneficial too, and there may even be a discount for the number of guests staying there.

Theme and Number

Keeping in mind as well would be your theme for the event, amount of attendance, the cost associated with ticketing, an event schedule, and an essential location. Forbes has named event planning as the fifth most stressful job in 2017, so it would be wise to take this seriously.


If your party is an event where you need to draw attention to it, you may need to market it. You can do this with blogs, social media, and perhaps considering an early bird special or discount and possibly a promo video.


You will want to confirm A/V equipment and bands, catering and be certain that any licences, insurance, and any special permits are dealt with and confirmed. If there are different events involved in your party, draw up a draft for scheduling purposes and continue with it to come up with a final draft.

Start Early

Two months before your party, you should confirm with your attendees, vendors, sponsors and any presenters or speakers. During the week and days before, make sure that everyone is confirmed to attend,

This is a lot of work but well worth the effort.